COLLABORATION.AI, LLC ACCEPTABLE USE POLICY

1. Introduction and Scope

This Acceptable Use Policy (“AUP” or “Policy”) governs the use of the web applications, platform services, and related technologies (collectively, the “Services”) provided by Collaboration.Ai, LLC, together with its affiliates (“Collaboration.Ai,” “we,” “us,” or “our”). This AUP applies to all individual users (“Users,” “you,” or “your”) who access or use the Services.By accessing or using the Services, or indicating your acceptance of this AUP when prompted by Collaboration.Ai, you acknowledge that you have read, understood, and agree to be bound by this AUP and acknowledge Collaboration.Ai’s Privacy Policy. Your use of the Services and any information associated with the Services may also be subject to the terms of a separate Master License Agreement between Collaboration.Ai and its customers, which may include your employer, business, agency, service provider, or any other organization with which you are transacting (“Your Organization”). When and where applicable, this AUP may be superseded by specific terms in such separate agreement.To the extent you are accessing the Services as a representative of a U.S. Government agency, certain provisions of this AUP may be superseded by applicable law or the terms of the applicable agreement between Collaboration.Ai and your agency.

2. User Responsibilities

2.1 General 

You agree to access and use the Services only for lawful purposes and in accordance with all applicable federal, state, and local laws and regulations. We may offer artificial intelligence (“AI”) products and features as part of our Services, including, but not limited to, products and features that review submitted information, data, documents, files, and other inputs (“Inputs”) to provide summaries, guidance, and other outputs (“Outputs”) (collectively, “AI Features”).You are solely responsible for all Content you submit to the Services and for your use of any Outputs generated by AI Features within the Services. For the purposes of this AUP, “Content” means any data, documents, files, text, messages, images, or other materials uploaded, submitted, posted, transmitted, or otherwise made available by a User through or to the Services.

2.2 Account Security

You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You must: (a) use strong, unique passwords and enable multi-factor authentication if made available; (b)  immediately notify Your Organization and Collaboration.Ai (success@collaboration.ai) if you become aware of any unauthorized use of your account or any security breach; and (c) not share, transfer, or permit others to use your account credentials.

2.3 Compliance with Organizational Policies

You acknowledge that Your Organization may impose additional policies, restrictions, or obligations governing your use of the Services. You agree to comply with any such policies communicated to you by Your Organization.

3. Acceptable Use of the Services

Users may use the Services to: (a) upload, store, and manage documents, data, and other Content for legitimate business purposes authorized by Your Organization; (b) utilize AI Features to analyze, summarize, and generate Outputs from Inputs submitted in good faith; (c) communicate and collaborate with other authorized Users within the platform; and (d) access and use any other functionality of the Services in accordance with the documentation and guidelines provided by Collaboration.Ai.By submitting Content to the Services, you represent and warrant that you have all necessary rights, licenses, consents, and permissions to submit such Content and to authorize its processing by the Services (including the AI Features).

4. Prohibited Conduct and Content

You shall not, and shall not permit any third party to:

• use the Services in any manner that violates any applicable law, regulation, or governmental order;
• attempt to gain unauthorized access to any portion of the Services, other Users’ accounts, or any systems or networks connected to the Services;
• interfere with, disrupt, or impose an unreasonable burden on the Services or the infrastructure supporting them, including through denial-of-service attacks, malware distribution, or introduction of viruses or harmful code;
• represent Outputs as the product of a human author where disclosure of AI generation is required by law, regulation, or professional ethical rules;
• reverse engineer, decompile, disassemble, or otherwise attempt to derive the source code, algorithms, or underlying structure of the Services or AI Features;
• use the Services or AI Features to develop competing products or services, or for benchmarking or competitive analysis without Collaboration.Ai’s prior written consent;
• use automated tools (e.g., bots, scrapers, crawlers) to access or extract data from the Services except as expressly authorized by Collaboration.Ai;
• circumvent, disable, or interfere with any security features, access controls, or usage limits of the Services; or
• impersonate any person or entity, or misrepresent your affiliation with any person or entity.

You shall not upload, submit, post, or transmit any Content to the Services that:

• is unlawful, defamatory, obscene, harassing, threatening, abusive, hateful, or discriminatory;
• infringes, misappropriates, or violates any third party’s intellectual property rights, rights of publicity, rights of privacy, or other proprietary rights;
• contains or constitutes malware, viruses, Trojan horses, ransomware, or any other harmful or malicious code;
• contains protected health information (as defined under HIPAA), payment card data subject to PCI-DSS, export-controlled data, classified information, or other categories of highly regulated data, unless specifically authorized by Your Organization and supported by appropriate technical and administrative safeguards;
• violates any confidentiality, non-disclosure, or contractual obligation owed to a third party; or
• is fraudulent, deceptive, or designed to mislead other Users or the AI Features.

5. Privacy and Data Protection

Collaboration.Ai’s collection, use, and processing of personal information in connection with the Services is governed by our Privacy Policy.

6. Disclaimers

THE SERVICES AND AI FEATURES ARE PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, OR NON-INFRINGEMENT. COLLABORATION.AI DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, OR FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.THE AI FEATURES ARE PROVIDED FOR INFORMATIONAL AND PRODUCTIVITY PURPOSES ONLY. OUTPUTS GENERATED BY THE AI FEATURES MAY NOT ALWAYS BE ACCURATE, COMPLETE, OR CURRENT. YOU SHOULD NOT RELY ON SUCH OUTPUTS AS A SOLE SOURCE OF TRUTH OR FACTUAL INFORMATION, OR AS A SUBSTITUTE FOR PROFESSIONAL ADVICE.TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL COLLABORATION.AI, ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, OR LICENSORS BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF PROFITS, GOODWILL, DATA, OR OTHER INTANGIBLE LOSSES, ARISING OUT OF OR RELATING TO THE SERVICES.

7. Termination 

Collaboration.Ai reserves the right, but has no obligation, to monitor your use of the Services for compliance with this AUP. Collaboration.Ai may investigate any suspected violation of this AUP and may take any action it deems appropriate, including terminating your access to the Services. Collaboration.Ai reserves all rights and remedies available under our separate agreement with Your Organization in connection with such violations.The Services may be updated from time-to-time. Unless we’ve agreed otherwise under a separate agreement with Your Organization, we may suspend or terminate your access to the Services at any time and for any reason.

8. General Provisions

All right, title, and interest in and to the Services, including all intellectual property rights therein, are and shall remain the exclusive property of Collaboration.Ai and its licensors.This AUP shall be governed by and construed in accordance with the laws of the State of Minnesota, without regard to its conflict of laws principles. Collaboration.Ai reserves the right to modify this AUP at any time. Material changes will be communicated by posting the updated AUP on our website or through the Services. Your continued use of the Services following the posting of a modified AUP constitutes your acceptance of the modifications. It is your responsibility to review this AUP periodically. If any provision of this AUP is held to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect. The failure of Collaboration.Ai to enforce any right or provision of this AUP shall not constitute a waiver of such right or provision. You may not assign or transfer any rights or obligations under this AUP without the prior written consent of Collaboration.Ai. If you have questions about this AUP or wish to report a violation, please contact us at: